Gone are days of paper storage. A good document management system is necessary to any small and medium-sized businesses. You can set your business up for success by storing your critical documentation digitally & securely.
What’s a document management system?
Document management systems are basically electronic filing cabinets your company can use as a base for sorting all digital & paper documents. Any hard copies of documents can simply be uploaded directly into the document management software with the help of a scanner.
Most document management systems are equipped with a built-in search engine, which lets users to quickly navigate even the most expansive document libraries to access the correct file. Also, most document management systems have permission settings assuring only the right staff can access private info.
What are the different types of document management systems?
While selecting a document management software, you’ll have the option between on-premises & cloud based software.
On-premises document management system:
As on-premises solution needs you to make use of your own servers & storage, which means you have to do your own maintenance. You will also be accountable for the security of your data, so it is critical to back it up. This option usually makes sense for large organizations with dedicated IT resources due to its higher technical demands, but it also places you in direct control of your own system.
Cloud-based document management software:
Cloud-based software is hosted by your provider and made available to your company online. Usually, cloud based solutions charge a monthly or yearly fee, which encompasses all maintenance & software updates.
What are the most important feature to look in a document management system?
- Keyword search: A reliable document management software has a wide keyword search option so you can access any document by just typing the keywords.
- Permission access to certain documents: By creating tiered permissions, you can give particular personnel access to specific documents and prevent everybody else from viewing or editing them.
- Document access monitoring tools: These tools let you screen who in your organisation is accessing what documents. This is a vital security feature for small business owners to assure their confidential documents are safe.
Why choose ISETIA?
The best thing about ISETIA is it give full integrated project management & document management functionality in one single platform. If you only need ISETIA for document management, it’s feasible to simply use the document management component or integrate this software into your existing project management software. To know more about the features and use of ISETIA, feel free to call KL iTech Solutions now!
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