Businesses across all industries have 2 things in common: they use documents & they create a lot of them. Documents are employed for everything from sales reports to product development and end up being stored in all kinds of places, both physically and digitally.
But how do you manage these documents when you already have thousands, and you create hundreds every day? The answer is simply document management. There’re various ways to do document management, for instance, strict standard operating procedures & protocols. However, one very secure & efficient way to resolve the problem of document management is through Document Management Software.
What’s a document management system?
A document management system is designed to make storing, organizing, and sharing all your documents as easy as feasible. It does this by offering your business a central hub for all your files, letting all employees access each essential document they require without having to search desktop folders, email, and separate drives.
Why document management software?
Simple & clean storage: With a document management system you can get rid of your physical filing cabinets, creating more space in your office or eradicate your digital mess. We all face the issue of having our documents saved in multiple places and having to find out where the one important file is when it’s required. At the same time, finding that one file in a company SharePoint where everyone had created a new folder for each file can be a time-taking endeavor. With a document management system, everything can be cleanly organized and given prearranged metadata so files are always saved in the right places, without the risk of multiple employees making separate folders for the same files. Also, most document management software has scanning functions that let you get your physical documents into the cloud.
Increase efficiency: According to a trusted report, the typical worker spends about 20 percent of their workweek looking for information to do their tasks. By having a central hub with well-organized files, you let your employees perform their work more competently by using the search function in the document management system.
Document management with ISETIA is really an adventure. This document management software covers all essential tools to manage, collaborate edit, and circulate documents in an exceptionally visualized way. KL iTech Solutions is the authorized distributor of ISETIA, offering integrated project management & document management functionality in a single platform. Our document management system is fully adaptable and can be custom-tailored as per the needs of the customer.
